BIG SIGMAA

2015 Officers

Allen Butler
Chair


Gregory Coxson
Vice Chair for Membership

James Fife
Vice Chair for Services

Thomas Hoft
Secretary/Treasurer

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Article I  Identification
Section 1. The name of this SIGMAA is the Special Interest Group of the Mathematical Association of America for Business, Industry and Government.
Section 2.  The purpose of this SIGMAA is to advance the mission of the MAA by serving as a unifying link between business, industry and government mathematicians, academic mathematicians, and mathematics students.  Specific objectives include:
a.)  Facilitate discussion among mathematicians at all levels - from students to established professionals - regarding issues of concern to mathematicians working in business, industry and government.
b.)  Encourage a greater role within the MAA for mathematicians working in business, industry, and government.
c.)  Enhance the resources and services available to business, industry, and government mathematicians.
d.)  Provide a forum for input into curriculum development and reform from the perspective of mathematicians in business, industry, and government.
Article II Activities
Section 1. This SIGMAA will engage in activities such as, but not limited to, the following:
a.)  Hold an annual meeting in connection with the Joint Mathematics Meetings
b.)  Sponsor a reception and special or contributed paper sessions at selected meetings of the MAA.
c.)  Maintain and monitor electronic services for sharing information.
d.)  Publish articles, news, and information of interest to its members.  
Section 2. Relationships with MAA Activities.
This SIGMAA will coordinate its activities and cooperate with organizations both within and outside of the MAA as appropriate.
a.)  This SIGMAA will work closely with the MAA Committee of Industrial and Government Mathematicians (CIGM).  For instance, it is expected that officers of this SIGMAA will participate in the meetings of CIGM.  As opportunities arise, this SIGMAA will cooperate with organizations such as SIAM and INFORMS to promote the interests and activities of mathematicians in business, industry and government.
b.)  Without prior approval of the MAA Executive Committee, any activities of this SIGMAA, including publications, will be represented as coming from this SIGMAA and not from the MAA at large.
c.)  Reports of this SIGMAA's activities will be submitted regularly to the SIGMAA Task Force with copies to the chair of the Coordinating Council to which the SIGMAA was assigned.
Article III Meetings
Section 1. Frequency and place of meetings.  General membership meetings of this SIGMAA shall take place at the January meeting of the MAA.  Other activities may be scheduled at the summer MAA meeting and at MAA Section meetings.  This SIGMAA’s business may also be conducted electronically provided that a quorum is attained.
Section 2. Conduct of meetings.  The SIGMAA Chair will preside over the annual business meeting held during the January Joint Mathematics Meetings.  The Chair will circulate an agenda electronically one month in advance and will ask for additional agenda items at that time.  The Chair will allow ample time for discussion and will seek to achieve consensus.  When a consensus is not reached, decisions will be made by a vote using Robert's Rules of Order.
When the Executive Committee decides that an issue requires attention of the entire SIGMAA membership before the next general meeting, it can decide to conduct a business meeting electronically.  The same definition of a quorum applies to any vote taken, and again it is expected that ample time for discussion will be allowed.  Members will be given at least two weeks to vote on any issue requiring an electronically conducted vote.
Section 3. A quorum at membership meetings, including electronic meetings, shall consist of at least 20 members and at least three officers.
Article IV Membership.
Section 1. Membership in this SIGMAA shall be open to all MAA members.
Article V Officers.
Section 1. Elected officers of this SIGMAA will be Chair, Vice Chair for Programs, Vice Chair for Membership, Vice Chair for Services,  and Secretary/Treasurer.  These five officers comprise the Executive Committee.
The immediate Past-Chair shall serve in an advisory capacity to the Executive Committee, but shall not vote.  The Past-Chair will also serve as the Nominations Officer, working with a nominating committee selected by the Executive Committee to select a slate of candidates for the offices open in any year.
The Chair, Vice Chair for Programs, Vice Chair for Services, will serve two-year terms.  The Secretary/Treasurer and  the Vice Chair for Membership will serve staggered two-year terms.  Terms will begin at the conclusion of the January Joint Mathematics Meetings.
Section 2. Organizational Procedures.
a.)  The Executive Committee will be responsible for carrying out  the directives of the membership, as well as day-to-day business.
b.)  Officers will assume their duties after the January business meeting at which they are elected.
i.)  The Chair will preside at all SIGMAA business meetings, will organize and direct the activities of the SIGMAA, and will serve as its chief spokesperson. The Chair will serve as liaison with the MAA administration and with other organizations.  The Chair will also regularly communicate with SIGMAA members about the activities of the Executive Committee and the SIGMAA in general.  The Chair will also perform other duties as may be prescribed from time to time by the Executive Committee.
ii.)  The Vice Chair for Membership will maintain the membership roll and will have primary responsibility for membership development and retention.  The Vice Chair for Membership will assist the Secretary/Treasurer, as needed, with correspondence and finances. In the event that the Chair is absent or unable to act, the Vice Chair for Membership will perform the duties of Chair, including presiding at meetings.  The Vice Chair for Membership will also perform other duties as may be prescribed from time to time by the Executive Committee.
iii.)  The Vice Chair for Programs will solicit proposals for special sessions at the Joint Mathematics Meetings, workshops, conferences, etc. from the SIGMAA membership, and present proposals to the Executive Committee.  The Vice Chair for Programs will coordinate the implementation of those proposals approved by the Executive Committee.   Criteria for accepting proposals will include whether the objectives of the proposal sessions are concordant with the missions of this SIGMAA and the MAA.  The Vice Chair for Programs will also perform other duties as may be prescribed from time to time by the Executive Committee.
 iv.)  The Vice Chair for Services will be responsible for dissemination of information to the SIGMAA membership, primarily through electronic media.  The Vice Chair for Services will assist the Secretary/Treasurer, as needed, with correspondence, and recording and disseminating the activities of the SIGMAA.  The Vice Chair for Services will also perform other duties as may be prescribed from time to time by the Executive Committee.
 v.)  The Secretary/Treasurer will keep records of official meetings of the SIGMAA and its Executive Committee, will hold and disburse funds as directed by the SIGMAA Executive Committee.  Other duties include keeping a record of the affairs of the SIGMAA, handling correspondence, preparing written reports for submission to the MAA as required, being  responsible for all finances of the SIGMAA and for preparation of financial reports as required by this SIGMAA’s Executive Committee.  The Secretary/Treasurer will also perform other duties as may be prescribed from time to time by the Executive Committee  
c.)  Decisions of the Executive Committee will be by majority vote.
d.)  From time to time the Executive Committee may designate Officers and Members-at-Large to constitute committees of not less than two members, which will exercise such powers as the Executive Committee specifies.  A majority of a committee will determine its actions, unless the Executive Committee specifies otherwise.  The Executive Committee has the power at any time to change the number, members and powers of any committee.
e.)  The Executive Committee will appoint a Nominating Committee of three members.  The immediate Past-Chair will serve as chair of the Nominating Committee.  The committee will solicit suggestions and volunteers for serving as officers from the membership.
Election of officers will take place by electronic ballot of the membership.  By the end of October the Nominating Committee will nominate more than one candidate for each open position and will electronically distribute a ballot to members with instructions for voting by December 15.  The electronic mail ballot will indicate that write-in votes are permitted.  A minimum of 20 members must vote for each position.  The winner will be the candidate receiving the most votes.  The Nominating Committee will be responsible for overseeing the tabulation of the ballots.  Ties will be broken by a fair, unbiased random device supervised by the Nominating Committee.
If the minimum number of 20 members does not vote, the current officers will remain in office until a quorum is achieved.
Members may always request hard copy rather than electronic notification regarding election ballots and/or proposed charter changes.  
Article VI Finances.
Section 1. An annual MAA dues supplement shall be assessed each member of this SIGMAA.  This fee will be used to support, in part, the activities of this SIGMAA.  The amount will be determined by this SIGMAA’s Executive Committee, with the initial amount being $12 per year.  The manner of collection and disbursement of these funds will be determined by the MAA Executive Committee.
Section 2. This SIGMAA shall submit an expense budget for each calendar year to the MAA Executive Committee by no later than October 1 of the preceding year.  It shall include the projected cost for any receptions, room charges, equipment, etc. at national meetings.  The budget is subject to the approval of the MAA Executive Committee.
Section 3. The SIGMAA may apply to the MAA for specific funding beyond what is provided from dues.  All requests for funds shall be substantiated by a budget for the proposed expenditures.
Article VII External Funding.
Section 1. No officer or member of this SIGMAA may apply for a grant to support this SIGMAA's activities or enter into any contract to support such activities or to provide services without specific approval in writing by the president of the MAA or designee thereof.  If this SIGMAA wishes to apply for external funds, it shall coordinate this activity with the MAA Subcommittee on Externally Funded Projects and go through the standard procedures for applying for external funding under the auspices of the MAA.
Section 2. Neither this SIGMAA nor any officer nor representative thereof shall have any authority to contract debts for, pledge the credit of, or in any way bind the MAA.
Article VIII Changes.
Section 1. Changes to this Charter may be proposed by 2/3 vote either of the members present at a general meeting or of the members voting if the vote is taken electronically, provided that a quorum exists.  Notice of the proposed changes must be sent to the membership electronically, allowing at least one month for discussion.  The proposed changes must then be submitted for approval by the MAA Executive Committee.
Section 2. Changes to this Charter may also be initiated by the MAA Executive Committee.  In this event, changes must be approved by the Board of Governors.
Article IX.  Dissolution.
Section 1. This SIGMAA shall be dissolved for either of the following reasons: a.)  Failure to maintain at least 20 members for two consecutive years; b.)  For reasons agreed to by a majority vote of the MAA Board of Governors.
Section 2. If dissolved, any unspent funds of this SIGMAA shall be returned to the MAA's general fund.